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How To Lease A Business Printer
Printer Rental
At Paw Print, we know that managing the day-to-day running of a business can be demanding, especially when it comes to choosing the right equipment. One of the most overlooked – but essential – tools in the office is the printer. From contracts and invoices to marketing materials and reports, reliable printing plays a crucial role in the smooth running of almost every business. But when it comes to acquiring a printer, buying outright isn’t always the most practical or cost-effective option. That’s why more and more companies are choosing to lease their business printers instead.
In this blog, we’ll walk you through everything you need to know about how to lease a business printer. Whether you run a small office, a busy marketing firm, or a growing retail operation, printer leasing can be a smart, flexible and budget-friendly solution. At Paw Print, we’ve helped businesses across the South East navigate this process with ease – and if you’re looking for printer leasing in London or nearby, we’re here to make it simple and stress-free.
What Does Printer Leasing Actually Mean?
Leasing a printer means you’re essentially renting the equipment for a fixed period of time, usually on a monthly basis. You don’t own the printer – instead, you enter into an agreement with a provider (like us at Paw Print) to use the machine for the duration of the lease. It works in much the same way as leasing a car: you get full use of the machine without the upfront cost of buying it outright, and in many cases, servicing, repairs, and consumables like toner are included in your plan.
This option suits businesses of all sizes. Whether you’re a start-up looking to get up and running without burning through your budget, or an established company aiming to streamline your operations, leasing gives you access to high-quality, reliable machines without the financial strain of a large purchase. When the lease ends, you can either upgrade to a new model, extend your agreement, or return the machine – whichever suits your needs at the time.
Why Businesses Choose to Lease Instead of Buy
One of the biggest reasons businesses opt for leasing is cost control. Buying a professional-grade printer can run into the thousands – and that doesn’t include ongoing costs like maintenance, parts, and consumables. With leasing, you spread the cost over time in manageable monthly payments, which helps you plan and protect your cash flow.
Leasing also allows you to keep up with the latest technology. Printer models are constantly evolving, and what works brilliantly today may feel slow or outdated in a few years. With leasing, you have the freedom to upgrade at the end of your term, so your business can always take advantage of the latest features, faster speeds, and improved energy efficiency.
There’s also the added benefit of convenience. When you lease through a company like Paw Print, we handle the setup, servicing, and support, so you can get on with your work without having to worry about technical issues. If the printer breaks down or isn’t performing as it should, we’re here to fix it or replace it, often within a day.
Choosing the Right Printer for Your Business
Before signing a lease, it’s important to understand what your business really needs from its printer. Every workplace is different. Some companies print hundreds of pages every day, while others only need occasional document output. Some need scanning, copying and faxing features built-in, while others want crisp, full-colour marketing materials printed in-house.
At Paw Print, we always start by understanding your day-to-day print demands. We’ll ask about the number of users, the type of documents you print most often, and any specific functionality you need. This helps us recommend a machine that’s the right size, speed, and spec for your business. There’s no point paying for a large multifunction printer with features you’ll never use, just as there’s no sense in choosing a basic model if you’re printing hundreds of pages a day and need high-speed performance.
We also look at your future growth. A printer that suits your current needs may not keep up as your business expands, so we help you choose a leasing plan that’s flexible and allows for upgrades down the line.
How the Leasing Process Works
Leasing a printer through Paw Print is a simple and straightforward process. Once we’ve had a conversation about your requirements, we’ll recommend a range of printer models suited to your business. We’ll also go through your budget and the leasing options available, ensuring everything is tailored to your preferences.
Once you’ve selected your printer and agreed on a lease term – typically between one to five years – we’ll finalise the paperwork. Our team will then deliver the printer to your site in London or elsewhere in the South East, install it properly, and make sure your team knows how to use it. We’ll also set up network connectivity if needed, so your staff can print from their computers, laptops or mobile devices.
During the lease, we provide full support. That means scheduled servicing, replacement parts, technical assistance and, where included, ongoing supply of toner or other consumables. We’re just a phone call away, and because we’re based locally, we can usually respond much faster than national providers.
When your lease ends, you have a few choices. You can renew the lease with the same equipment, return it and walk away, or upgrade to a newer model to match your changing needs. The flexibility is one of the biggest advantages of printer leasing.
Leasing vs Hiring: What’s the Difference?
Many businesses wonder whether they should lease a printer or simply hire one. While the terms sound similar, they actually serve different purposes.
Leasing is typically a longer-term solution. It’s ideal if you want a printer as part of your daily operations and need it to be a permanent fixture in your workplace. Leasing is more structured, often includes fixed monthly costs, and usually comes with a service package.
Hiring, on the other hand, is designed for short-term use. If you’re running an event, working on a one-off project, or setting up a temporary office, hiring a printer is likely the better option. At Paw Print, we offer both services, so if you’re unsure which path to take, we’re happy to advise based on your timeframe and workload.
In short, leasing is better for businesses looking for stability and predictability, while hiring is more flexible for short bursts of demand.
What to Watch Out for When Leasing
While printer leasing can be hugely beneficial, it’s important to understand the terms of your lease before signing. Not all providers are as transparent as they should be, and small print can sometimes hide unexpected costs.
At Paw Print, we believe in straightforward agreements with no hidden fees. We clearly outline what’s included – from service support and call-outs to toner supply and machine upgrades. But whether you lease with us or another provider, it’s worth checking what happens if the printer develops a fault, how long support will take to respond, and whether consumables are covered.
You should also consider what happens if your business needs change. Can you upgrade your printer before the lease is up? Is there a cost for early termination? These are questions we’ll help you work through from the start, so you can make an informed choice that suits your plans.
The Environmental Impact of Leasing
More businesses are thinking about sustainability, and rightly so. Printer leasing can actually help reduce your environmental footprint, especially when compared to buying a device outright and holding onto it for years beyond its prime.
When you lease through Paw Print, you gain access to energy-efficient models that use less power, waste fewer resources, and are designed to be more environmentally friendly. Because you can upgrade your machine regularly, you’re more likely to benefit from newer technology with better eco-credentials.
And when a printer reaches the end of its life, we don’t just discard it – we follow environmentally responsible recycling and disposal practices. Leasing helps ensure machines are used efficiently throughout their lifecycle, reducing waste and keeping older models out of landfills unnecessarily.
If environmental responsibility is part of your business values – as it is for many of our clients in London and beyond – leasing is a step in the right direction.
Who We Work With
Over the years, Paw Print has worked with a wide range of businesses across London and the South East. From small start-ups and creative studios to law firms, charities, schools and retail offices, we’ve provided tailored printer leasing solutions that match each client’s needs. Our strength lies in our local knowledge, personal approach, and flexible service.
We understand that no two businesses are the same, which is why we never offer one-size-fits-all packages. Instead, we take the time to listen, understand your priorities, and deliver a leasing plan that genuinely adds value.
If you’re based in London, Wembley, Rickmansworth, Hitchin, or nearby areas, and you’re considering leasing a printer for your business, we’d be delighted to help.
Final Thoughts
Leasing a business printer can be one of the smartest decisions you make when it comes to managing your office equipment. It gives you access to high-quality machines without the heavy upfront cost, provides the flexibility to grow with your business, and removes the stress of servicing, maintenance, and support.
At Paw Print, we’re committed to making printer leasing in London and beyond as simple and beneficial as possible. With transparent pricing, expert advice, and local support you can actually rely on, we make it easy to keep your printing smooth, professional, and cost-effective.
If you’re ready to lease a business printer, or just want to explore your options, get in touch with our friendly team today. We’re here to help you print smarter – and lease with confidence.
